Sep 20, 2016 — F.1 Survey of Moving Image Cataloguing Practice in Film Archives formerly used names of countries, is available for purchase as a PDF on

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The FIAF Moving Image Cataloguing Manual Written by Natasha Fairbairn, Maria Assunta Pimpinelli, Thelma Ross Edited by Linda Tadic Project Manager: Nancy Goldman for the FIAF Cataloguing and Documentation Commission April 2016 Fédération internationale des archives du ˜lm International Federation of Film Archives Federación Internacional de Archivos Fílmicos

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Dedication This manual is dedicated to Christian Dimitriu (1945-2016), whose contribut ion to the field of moving image archiving and FI AF, are immeasurable; a nd t o Ronny Loewy (1946-2012), whose knowledge of movi ng image metadata st andards was a primary an d crucial source of information during the development of this publication.iii

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ivAcknowledgements This manual is a result of the combined e˚orts of many professionals to whom we owe our gratitude. Contributors to early, formative discussions that informed the basis for our approach in -clude Anna Bohn, Marco Rendina, Rosario López de Prado, Anne-Marie Grapton, Andrea Leigh, and Kelley McGrath. Many professionals from the FIAF Cataloguing Rules Revision Working Group gracious -ly volunteered their knowledge and experience to the review of this manual. A special thanks to Laurent Bismuth, Georg Eckes, and Detlev Balzer for their thoughtful sugges -tions for improvement. We also appreciate Detlev for hosting the FIAF Cataloguing and Documentation Commission (CDC) wiki on his ˜ website. Several of the illuminating charts and examples, and other formatting needs (such as URLs) were kindly handled by Marian Hausner Mats Skärstrand, and Michael Cam -pos-Quinn. Marian Hausner also did a painstaking job constructing the bibliography. This work could not have been done without the support and guidance of the British Film Institute who contributed institutional policies and documents for our use. In particular, we want to mention Gabriele Popp, who encouraged and supported BFI sta˚ involve -ment, and Stephen McConnachie, who generously contributed content and freely gave of his time and knowledge. We thank current and former members of the CDC, the members of the FIAF Executive Committee, and the FIAF Senior Administrator for their support, especially Christophe Dupin, Rachael Stoeltje, and Olga Futemma. A very special thank you is owed to Nancy Goldman, who managed numerous steps of the project, such as convening and chairing meetings and guiding the project™s develop -ment. She also contributed to the authoring of the manual and invested many hours in providing valuable insight and constructive criticism. Lastly, we are indebted to Linda Tadic, who did a superb job of editing the manual and o˚ered us the wisdom of her expertise, especially in the realm of digital media; and also to designer Lara Denil for all her hard work in improving and transforming the ˜nal lay -out of the manual for publication. Natasha Fairbairn (Co-author) Maria Assunta Pimpinelli (Co-author ; co-Chair, FIAF Rules Revision) Thelma Ross (Co-author ; co-Chair, FIAF Rules Revision)

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vTable of Contents Dedication ..iiiAcknowledgements .ivIntroduction .10. Preliminary Notes ..40.1 Purpose, scope and use ..40.1.1 Purpose 40.1.2 Scope ..40.1.3 Use ..40.2 Core elements of description 50.2.1 Elements of description across Works, Variants, Manifestations, and Items 60.3 Sources of Information .120.4 Display issues ..130.4.1 Punctuation .130.4.2 Capitalisation and Articles .130.5 Language and script of the description 140.6 Abbreviations .150.7 Examples ..150.8 Errors .150.9 Alternatives and options ..161. Moving Image Works and Variants 171.0 De˜nitions 181.0.1 Moving Image Work 181.0.2 Moving Image Variant (i.e., Versions) ..20 1.1 Boundaries between Works and Variants 20 1.1.1 Boundaries between Works .221.1.2 Boundaries between Works and Variants/Manifestations ..241.1.3 Boundaries between Variants .271.2 Attributes of a Moving Image Work/Variant 281.2.1 Work/Variant Description Type ..281.2.2 Variant Type 291.3 Elements of a Work/Variant ..291.3.1 Work/Variant Identi˜er Identi˜er Type ..301.3.2 Title ..30

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vii 2.4.2 Events ..642.4.3 fiOtherfl relationships ..642.4.4 Item(s) .652.4.5 Work 662.4.6 Variant 663. Moving Image Items ..673.0 De˜nition 673.1 Elements of a moving image Item 683.1.1 Identi˜er ..683.1.1.1 Identi˜er Type ..683.1.2 Title ..683.1.2.1 Title Type ..693.1.3 Holding institution 693.1.4 Item Element type 693.1.5 Item Speci˜cs/Extent (e.g. physical/Digital description) 703.1.6 Access conditions .773.1.7 Notes for Items .783.2 Boundaries between Items .783.3 Relationships of an Item .783.3.1 Agent(s) ..793.3.2 Events ..803.3.3 Other Relationships .803.3.4 Manifestation .81Appendix A, Titles and Title Types 82 A.1 Title ..82 A.1.1 Language 82 A.1.2 Re˛ecting graphics of on-screen Titles ..82 A.1.3 Statements of responsibility ..82 A.1.4 Possessives .83 A.1.5 Other characters/unusual symbols .83 A.2 Title Types ..84A.2.0 Preferred 85A.2.1 Identifying (i.e. Uniform or Display) 86A.2.2 Title Proper 87 A.2.3 Other Title information ..88A.2.4 Alternative .90A.2.5 Supplied/Devised Titles (i.e. Creating titles for untitled/unidenti˜ed entities or production material) .93

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viii A.2.6 Titles of series/serials .102A.2.7 Moving images with probable or questionable titles .109 A.3 Titling of Aggregates ..111Appendix B, Cataloguer™s Notes ..112 B.1 Boundaries ..113 B.2 Attributes 113 B.3 Elements .114 B.4 Relationships 116 Appendix C, Sources of Information ..118 Appendix D, Value Lists .118 D.1 Work/Variant Description Types ..118 D.2 Variant Type .120 D.3 Work/Variant Agent Types .121 D.4 Event Types 121 D.4.1 Publication .121 D.4.2 Award(s) or Nomination(s) ..123 D.4.3 Production 124 D.4.4 Rights/Copyright/IPR Registration .125 D.4.5 Preservation .126 D.4.6 Decision 127D.4.7 Manufacture 128 D.4.8 Inspection .129 D.4.9 Acquisition 130 D.5 Manifestation Types 131 D.5.1 Pre-Release 131 D.5.2 Theatrical distribution ..132 D.5.3 Non-theatrical distribution .134 D.5.4 Not for release 134 D.5.5 Unreleased ..135 D.5.6 Home viewing publication 135 D.5.7 Broadcast .136 D.5.8 Internet .136 D.5.9 Preservation/Restoration .137 D.5.10 Unknown .138 D.6 Language Usage Types ..138 D.7 Manifestation/Item Physical Description .138 D.7.1 Manifestation/Item General Carrier Type .138

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ixD.7.2 Manifestation/Item Speci˜c Carrier Type .139D.7.3 Item Preservation/Access status .140 D.7.4 Manifestation/Item Sound Type ..140 D.7.5 Manifestation/Item Sound Fixation Type ..140 D.7.6 Manifestation Unit Types ..140 D.7.7 Item Base Œ Film or Video ..141D.7.8 Item Element Type ..141D.7.9 Item File Size Œ Digital 141D.7.10 Item Codec type 142 D.7.11 Manifestation/Item Colour Type .142 D.7.12 Manifestation/Item Colour Standard 142 D.7.13 Item Sound System 143 D.7.14 Aspect Ratio 143 D.7.15 Aperture ..143 D.7.16 Item Stock ..143 D.7.17 Item Bit Depth ..144 D.7.18 Item Frame Rate/Transfer Speed .144 D.7.19 Item Resolution .145 D.7.20 Item Source Device ..145 D.7.21 Item Line Standard ..145 D.8 Manifestation Agent Types ..145 D.8.1 Distributor (theatrical) ..145 D.8.2 Distributor (non-theatrical) 145 D.8.3 Broadcaster .146 D.8.4 Publisher ..146 D.8.5 Manufacturer ..146 D.8.6 Agent responsible for preservation 146 D.8.7 Agent responsible for reproduction or transfer ..146 D.8.8 Agent responsible for the archival availability 146 D.8.9 Agent responsible for the mere availability .146 D.8.10 Agent unclear or undetermined 147 D.8.11 Agent not identi˜ed .147 D.9 Work/Variant Publication Types ..147 D.10 Manifestation Publication Types 147 D.11 Production Event Types .147 D.12 Manifestation Preservation Types .148 D.13 Manifestation Decision Types .148

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xD.14 Manifestation Manufacture Types 148 D.15 Manifestation/Item Acquisition, Accessioning and Source 148 D.15.1 Item Acquisition type 148 D.15.2 Item Acquisition source type ..148 D.16 Manifestation/Item Condition, Preservation and Restoration ..149 D.16.1 Item Copy Condition Base/Emulsion Œ Film and Video .149 D.16.2 Item Copy Condition Perforations Œ Film 149 D.16.3 Item Surface Deposit Œ Film and Video 149 D.16.4 Item Image Œ Film and Video .149 D.16.5 Item Decomposition Œ Film and Video .150 D.16.6 Item Shrinkage – Film ..150 D.17 Other Relationships for Works, Variants, Manifestations, Items ..150 D.17.1 Work/Variant Other Relationship Types 150 D.17.2 Manifestation Other Relationship Types 151 D.17.3 Item Other Relationship Types .151 D.18 List of form terms for Supplied/Devised titles 153 Appendix E, Aggregates (Compilations, Multi-component productions) .162 E.1 De˜nition 162 E.2 Identifying Aggregates ..162 E.2.1 Aggregate or Carrier ..162 E.2.2 fiHybridfl Aggregates and multi-component moving images (e.g. Anthology/Portmanteau ˜lms or TV programmes) 163 E.2.3 Excerpt titles 166 E.2.4 Other compilations .166 E.3 Types of moving image Aggregates 167 E.3.1 Collection Aggregates 167 E.3.2 Augmentation Aggregates 167 E.3.3 Parallel Aggregates 168 E.4 Titling of Aggregates ..168 E.5 Modelling Aggregates 169 E.5.1 Collection Aggregates Modelling .170 E.5.2 Augmented Collection Aggregate ..174 E.6 Credits (i.e. Agents) for Aggregates ..176 E.7 Series, Serials and Newsreels 176 E.7.1 Film/Video or TV series/serials ..176 E.7.2 Newsreels and TV news/current a˚airs programmes .180 Appendix F, Additional background on the manual update .181 F.1 Survey of Moving Image Cataloguing Practice in Film Archives (2005-2006) 182

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