PLEASE MAKE SURE YOU PRINT THIS. DOCUMENT, COMPLETE IT AND INCLUDE IT IN YOUR APPLICATION AS THE COVER PAGE. IMPORTANT GUIDELINES. ➢ IT IS ABSOLUTELY MANDATORY
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MINOR Checklist – Re – issue of Passport Passport no. Email ID Mobile no. _ _ _ – _ _ _ – _ _ _ _ THE FOLLOWING IS A LIST OF DOCUMENTS TO BE SUBMITTED FOR APPLYING FOR PASSPORT RE – ISSUE. YOU NEED TO MAIL THIS CHECKLIST AND OTHER DOCUMENTS WITH YOUR APPLICATION. PLEASE MAKE SURE YOU PRINT THIS DOCUMENT, COMPLETE IT AND INCLUDE IT IN YOUR APPLICATION AS THE COVER PAGE. IMPORTANT GUIDELINES IT IS ABSOLUTELY MANDATORY to complete VFS ONLINE REGISTRATION PROCESS before sending your physical application. Failure to complete online registration process will result in returning your application unprocessed. All the photocopies of the documents that are being submitted must be in full page and clearly legible. Photos should be visible and other information should be clearly readable. Please do not send original documents unless specified. VFS will not be r esponsible for return of any additional original documents submitted. Please ensure that all data entries provided in your application match with your existing passport . If not, please provide the supporting documentation. Please select the correct Indian mission based on the place where you reside in the USA and the Mission jurisdiction can be viewed at http://visa.vfsglobal.com/usa/en/ind/attend – centre You are recommended to fill the passport a pplication form if your form has been completed more than 150 days ago. This might help avoid any After submission online, no changes can be made. In case of an error, please fill a new online application form. If your application lacks any of the documents liste d in this checklist, your application will be notification highlighting the deficiencies will be sent to you. You must complete application within 7 days from the date of receipt of the email notification. Post receipt of missing documents, VFS India Consular application Centre will update the system in 48 72 business hours hence track the status only after 48 – 72 hours. Envelope should be super RE – ISSUANCE OF PASSPORT . One Envelope can contain only one appli cation only. Please note: VFS INDIA CONSULAR APPLICATION CENTRE employees cannot edit or make any changes to your online application form. THE CONSULATE RESERVES THE RIGHT TO CALL FOR ADDITIONAL DOCUMENTS, AS CONSIDERED NECESSARY. YOUR APPLICATION STATUS WILL BE UPDATED IN 48 72 HOURS POST ITS DELIVERY TO THE VFS INDIA CONSULAR APPLICATION CENTRE. TO TRACK THE STATUS ONLINE, CLICK HERE MANDATORY DOCUMENTS S.N Document Name Original or Copy 1 GOVERNMENT APPLICATION ONLINE FORM: Must select a correct Jurisdiction online on the Passport Govt. form. Must Choose passport Re – issue. Passport government ARN number must match the VFS Payment receipt number . ONLINE APPLICATION FORM The application must be completed and submitted online by visiting: https://embassy.passportindia.gov.in – First – time applicants need to register and make an account to be able to fill the online application form. If registered already, please log in and fill the application – Type of passport booklet 36 pages – Additional charges) SIGNATURE INSTRUCTIONS (DIGITAL SIGNATURES ARE NOT ACCEPTABLE) – Sign ature on Page 1, inside the box, below your photograph, and on page 4. – Minor Applicant (Below 18 Years): (Refer to additional documents for minors on the next page of ORIGINAL
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MINOR Checklist – Re – issue of Passport Passport no. Email ID Mobile no. _ _ _ – _ _ _ – _ _ _ _ this checklist) – All Minor applicants need to write their name or sign in the space provided on the first page of the application form below the photograph. Minor applicant below 5 years may put left thumb impression on the space provided. Both parents should sign on the last page of the application. Impression . – If the signatur Appearance and Signature. ADDRESS INSTRUCTIONS: Please ensure to mention 1 Indian and 1 USA address in the online application form. 2 PHOTOGRAPH SPECIFICATIONS (Must be white background) 2 photos of size 51mm x 51 mm (2 by 2 size) PHOTOGRAPHS MUST BE IDENTICAL . Must be recently taken within 6 months. o Photos must be compliant with specifications ; Affix 01 photograph on Govt. form and 01 on change of appearance form To know more about photo specifi cations Please click here ORIGINAL 3 CURRENT ORIGINAL INDIAN PASSPORT AND COPY Along with the most recent o riginal Indian Passport , please Include copies of the first five and last two pages of your current Indian passport. ORIGINAL AND COPY 4 Affidavit for change of appearance & Signature – click here to download Must be signed by the applicant and Notarized (with Stamp and Notary Signatory) This form is must even if there is no change in the signature and or appearance. IMPORTANT: (Expiry date of the Notary stamp must not be manually corrected or over – write) NOTARIZED AND ORIGINAL 5 Annexure E – Click here to download Must be signed by the applicant . ORIGINAL 6 Annexure D – Click here to download Must be signed by both parents and notarized. If one of the parents is out of the country, please provide Annexure D from that parent duly notarized by the notary public in that country and a notarized No Objection Letter from the parent who is out of the country. NOTARIZED AND ORIGINAL (Expiry date o f the Notary stamp must not be manually corrected or over – write ) 7 COPY OF THE VALID LEGAL STATUS IN THE USA (Color – copy, Notarized with Stamp and Notary signature) Please submit one of the below documents as applicable, in Color copy & Notarized (with Stamp and Notary signature): – – Notarized valid Green Card FRONT AND BACK – Notarized v alid Visa, – Notarized valid EAD FRONT AND BACK – Notarized v alid I – 797A Approval Notice, – Notarized v alid Work permit/Study Permit, OR – Notarized r ecently expired Visa and notarized I – 797A Approval notice together with notarized I – 797C Receipt Notice for filing of a request for extension before the expiry of Visa o r I – 797A. Notariz ed copy of proof of extension, i f B1/B2 is expired and have a receipt for extension of stay or an approval for extension of stay. NOTARIZED COLOR COPY IN ORIGINAL (Expiry date of the Notary stamp must not be manually corrected or over – write )
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MINOR Checklist – Re – issue of Passport Passport no. Email ID Mobile no. _ _ _ – _ _ _ – _ _ _ _ Notarized hotel bill – If the customer on L1/L3 staying in a hotel for a project for the past couple of mont hs 8 PROOF OF ADDRESS (Color – copy, Notarized with Stamp and Notary signature) Proof of address must match with the present address as per application: (any ONE of the below documents) State Issued ID OR – Driving license OR – Utility Bill – Water (should be recent, no more than 3 months old) OR – Utility Bill – Gas (should be recent, no more than 3 months old) OR – Utility Bill – Electricity (should be recent, no more than 3 months old) OR – Valid Lease Agreement (Either main page of lease which has the address, and the signature page need to be notarized) OR – Mortgage (Either main page of lease which has the address, or the signature page need to be notarized) OR – Income Tax return OR – For College/University Students living on campus in University housing/dormitories, a letter from your institution on the institution letterhead explaining the exact address that you presently reside in will suffice. OR – – In case of applicant res iding with parents/children/ relatives, a notarized undertaking from them with one of the Notarized copies of address proof as indicated above. OR – In case of applicant residing in a hotel or temporary lodging for a short period of time and does not have a — permanent address proof, then can submit copy of notarized hotel bills as proof of residence. – Please note expired documents like lease/ driving license copies are not acceptable. Please provide alternate valid documents NOTE: DO NOT CUT YOUR DRIVER’ S LICENCE COPY DOWN TO SMALLER SIZE Important: PO BOX number is NOT ACCEPTABLE as valid Proof of address NOTARIZED COLOR COPY IN ORIGINAL (Expiry date of the Notary stamp must not be manually corrected or over – write ) 9 Parents Indian Passport Copies Self – attested Valid Indian Passport SELF – ATTETED COPY 10 Parents Valid Legal Status in the USA v alid l egal s tatus in the USA . NOTARIZED COLOR COPY IN ORIGINAL (Expiry date of the Notary stamp must not be manually corrected or over – write ) 11 Birth Certificate COPY 12 FEE PAYMENTS & COURIERS Complete the process online on VFS INDIA CONSULAR enclose the acceptable pre – paid label, if you opt to use your own courier labels. Either Pre – paid labels or VFS offered courier label return address must match with the address proof submitted and mentioned on the application form. To complete the questionnaire & create a profile: Click here to proceed ORIGINAL
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MINOR Checklist – Re – issue of Passport Passport no. Email ID Mobile no. _ _ _ – _ _ _ – _ _ _ _ If paying by VFS Services (USA) Inc . PERSONAL CHECKS ARE NOT ACCEPTABLE. FEDEX PREPAID LABELS ARE NOT ACCEPTABLE. SUPPORTING DOCUMENTS CONDITION BASED 1 Annexure C – Click here to download For single parent/ guardian or adoption/separation cases, or if one parent has not given consent, please also fill and sign ( If applicable) If the parents are divorced but custody is shared : – Custody is shared then both parents documents listed under the mandatory documents checklist are required. If the parents are divorced but one parent has sole custody: – Sole custody is with one of the parents then Annexure C, Annexure D, Divorce Decree an d Custody documents are required. NOTARIZED COLOR COPY IN ORIGINAL (Expiry date of the Notary stamp must not be manually corrected or over – write ) 2 Death Certificate of Parent If one of the parent is deceased/demised A copy of the death certificate along with the Annexure C, and Annexure D is required. COPY 3 AFFIDAVIT OF NAME CHANGE (Original – Notarized (with Stamp and Notary Signature) – Click here to download IMPORTANT: (Expiry date of the Notary stamp must not be manually corrected or over – write) NOTARIZED AND ORIGINAL 4 INDIAN ADDRESS PROOF (If Applicants wants to add/Change Indian Address) Aadhar Card OR Recent Bank Statement from Government bank (Should have affixed photograph) OR OR Utility bill not older than 3 months OR Voter Card ID OR Copy of Ration card which has the parents name Should have names of applicant and pa rents OR Copy of Photo passbook of PSU Bank OR Copy of Parents Passport copy as their name is on the applicant passport OR Parents or relatives address of Indian address proof (any one address proof as indicated above) Self – Attested copy
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MINOR Checklist – Re – issue of Passport Passport no. Email ID Mobile no. _ _ _ – _ _ _ – _ _ _ _ 5 If you wish to change your parents name then to provide two supporting public documents in India, such as Passport copy, Aaadhar Card, Voter Card or PAN Card, Educational Qualification Certificate etc. with the parents’ new names Self – Attested copy 6 NEWSPAPER ADVERTISEMENT In circumstances (other than marriage, remarriage, or divorce) for change of name, the applicant (both mal e and female) should furnish the following documents: 1. Submit the full page of the below mentioned clearly showing the date, name of the News Paper and the content a. Publication in a National daily in India and b. Publication in a National daily in the USA or the Gazette notification of the concerned State Government, as the case may be; 2. At least two public/school documents issued in the desired/applied changed the name to ascertain that the applicant has changed his/her name Self – Attested copy 7 COURT ORDER ISSUED BY JUDICIAL OFFICER A court order issued by a judicial officer, not below the rank of 1st Class Magistrate in India OR a Competent Authority (issues an amendment or correction in the date/place of birth of the applicant. The Competent Authority issuing the amending order sho uld be the same authority whose certification was submitted at the time of the issue of the original passport. The Competent Authority in such cases can be Municipal Authorities (for date/place of birth and Educational Board Authority (for date of birth). Birth Certificate issued by Government/Municipal authorities. Self – Attested copy 8 BIRTH CERTIFICATE OR SCHOOL LEAVING CERTIFICATE Birth certificate/ School leaving certificate having the correct name of father/mother Self – Attested copy 9 INDIAN ADDRESS Applicants must write their Indian address / last known Indian address in the Passport Application Form. Indian address can be mentioned in both the col umns. Self – Attested copy (Signature of the Applicant)
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MINOR Checklist – Re – issue of Passport Passport no. Email ID Mobile no. _ _ _ – _ _ _ – _ _ _ _ Important Notes / Common Mistakes to avoid COMMON MISTAKES TO AVOID Wrong Jurisdiction selection done by Applicant on the Govt. form CAPITAL LETTERS must be used to fill the Online Passport Application form on the Government Website. Please Sign the Passport Application Form wherever indicated before submission Ensure that the signatures on the passport and on the Application Form are the same Given Name on Govt. Form does not match with the name mentioned on Current Indian Passport. Surname on Govt. Form does not match with the name mentioned on Current Indian Passport Date of birth on Govt. Form does not match with the date of birth mentioned on Current Indian Passport Sex on Govt. Form does not match with the sex details mentioned on Current Indian Passport. Passport number on Govt. Form does not match with the passport number mentioned on Current Indian Passport. Place of birth on Govt. Form does not match with the p lace of birth mentioned on Current Indian Passport. Issue date of passport on Govt. Form does not match with the issue date of passport mentioned on Current Indian Passport. Place of issue on Govt. Form does not match with the place of issue on mentioned on Current Indian Passport. Address on the government form does not match with the address on the Current Indian Passport. Nationality mentioned on the government form does not match with the nationality on the Current Indian Passport. Ensure that the following details are the same as mentioned in your old passport . If not, the supporting documents must be attached. o Name Ensure that in the Place of Birth field, you do not put as the city a nd state If you have more than 1 original Passport , then you need to provide the copies of all the passports Only print your forms/applications on 1 side of the page. Double – sided printouts are not allowed DO NOT staple your photographs/documents The Documents in the Checklist are mandatory for the application to be processed. The Indian Embassy / Consulates have the right to request additional documentation. 1 Copy of this checklist must be submitted with your documents. Applicants are advised that they DO NOT print the document on both sides of the paper as “DOUBLE SIDED HANDWRITTEN DOCUMENTS ARE NOT ACCEPTED Application with a lack of documents will be considered incomplete and will remain on hold for 21 days. On none receipt of the missing documents, the application shall be Abandoned and returned to the applicant. In this case, the applicant would have to restart the entire process again since the old application will be voided. Only Consular fee + ICWF fee w ill be refunded back to the applicant in case the application is rejected or abandoned
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