The present Convention applies to the representation of States in their relations with any international organization of a universal character, and to their
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Vienna Convention on the Representation of States in theirRelations with International Organizationsof a Universal Character1975Done at Vienna on 14 March 1975. Not yet in force.See Official Records of the United Nations Conference on the Representation of Statesin their Relations with International Organizations, vol. II (United Nationspublication, Sales No. E.75.V.12)Copyright © United Nations2005
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2Vienna Convention on the Representation of States in their Relations with InternationalOrganizations of a Universal CharacterDone at Vienna on 14 March 1975The States Parties to the present Convention,Recognizing the increasingly important role of multilateral diplomacy in relations between Statesand the responsibilities of the United Nations, its specialized agencies and other internationalorganizations of a universal character within the international community,Having in mind the purposes and principles of the Charter of the United Nations concerning thesovereign equality of States, the maintenance of international peace and security and the promotion offriendly relations and cooperation among States,Recalling the work of codification and progressive development of international law applicable tobilateral relations between States which was achieved by the Vienna Convention on DiplomaticRelations of 1961, the Vienna Convention on Consular Relations of 1963, and the Convention on SpecialMissions of 1969,Believing that an international convention on the representation of States in their relations withinternational organizations of a universal character would contribute to the promotion of friendlyrelations and cooperation among States, irrespective of their political, economic and social systems,Recalling the provisions of Article 105 of the Charter of the United Nations,Recognizing that the purpose of privileges and immunities contained in the present Convention isnot to benefit individuals but to ensure the efficient performance of their functions in connection withorganizations and conferences,Taking account of the Convention on the Privileges and Immunities of the United Nations of1946, the Convention on the Privileges and Immunities of the Specialized Agencies of 1947 and otheragreements in force between States and between States and international organizations,Affirming that the rules of customary international law continue to govern questions not expresslyregulated by the provisions of the present Convention,Have agreed as follows:Part I.IntroductionArticle 1Use of terms1.For the purposes of the present Convention:
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3(1)Òinternational organizationÓ means an intergovernmental organization;(2)Òinternational organization of a universal characterÓ means the United Nations, its specializedagencies, the International Atomic Energy Agency and any similar organization whose membership andresponsibilities are on a worldwide scale;(3)ÒOrganizationÓ means the international organization in question;(4)ÒorganÓ means:(a)any principal or subsidiary organ of an international organization, or(b)any commission, committee or subgroup of any such organ, in which States are members;(5)ÒconferenceÓ means a conference of States convened by or under the auspices of an internationalorganization;(6)ÒmissionÓ means, as the case may be, the permanent mission or the permanent observer mission;(7)Òpermanent missionÓ means a mission of permanent character, representing the State, sent by aState member of an international organization to the Organization;(8)Òpermanent observer missionÓ means a mission of permanent character, representing the State,sent to an international organization by a State not a member of the Organization;(9)ÒdelegationÓ means, as the case may be, the delegation to an organ or the delegation to aconference;(10) Òdelegation to an organÓ means the delegation sent by a State to participate on its behalf in theproceedings of the organ;(11) Òdelegation to a conferenceÓ means the delegation sent by a State to participate on its behalf inthe conference;(12) Òobserver delegationÓ means, as the case may be, the observer delegation to an organ or theobserver delegation to a conference;(13) Òobserver delegation to an organÓ means the delegation sent by a State to participate on its behalfas an observer in the proceedings of the organ;(14) Òobserver delegation to a conferenceÓ means the delegation sent by a State to participate on itsbehalf as an observer in the proceedings of the conference;(15) Òhost StateÓ means the State in whose territory:(a)the Organization has its seat or an office, or(b)a meeting of an organ or a conference is held;
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4(16) Òsending StateÓ means the State which sends:(a)a mission to the Organization at its seat or to an office of the Organization, or(b)a delegation to an organ or a delegation to a conference, or(c)an observer delegation to an organ or an observer delegation to a conference;(17) Òhead of missionÓ means, as the case may be, the permanent representative or the permanentobserver;(18) Òpermanent representativeÓ means the person charged by the sending State with the duty of actingas the head of the permanent mission;(19) Òpermanent observerÓ means the person charged by the sending State with the duty of acting asthe head of the permanent observer mission;(20) Òmembers of the missionÓ means the head of mission and the members of the staff;(21) Òhead of delegationÓ means the delegate charged by the sending State with the duty of acting inthat capacity;(22)ÒdelegateÓ means any person designated by a State to participate as its representative in theproceedings of an organ or in a conference;(23) Òmembers of the delegationÓ means the delegates and the members of the staff;(24)Òhead of the observer delegationÓ means the observer delegate charged by the sending State withthe duty of acting in that capacity;(25)Òobserver delegateÓ means any person designated by a State to attend as an observer theproceedings of an organ or of a conference;(26) Òmembers of the observer delegationÓ means the observer delegates and the members of the staff;(27)Òmembers of the staffÓ means the members of the diplomatic staff, the administrative andtechnical staff and the service staff of the mission, the delegation or the observer delegation;(28) Òmembers of the diplomatic staffÓ means the members of the staff of the mission, the delegationor the observer delegation who enjoy diplomatic status for the purpose of the mission, the delegation orthe observer delegation;(29) Òmembers of the administrative and technical staffÓ means the members of the staff employed inthe administrative and technical service of the mission, the delegation or the observer delegation;(30) Òmembers of the service staffÓ means the members of the staff employed by the mission, thedelegation or the observer delegation as household workers or for similar tasks;
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5(31) Òprivate staffÓ means persons employed exclusively in the private service of the members of themission or the delegation;(32) Òpremises of the missionÓ means the buildings or parts of buildings and the land ancillary thereto,irrespective of ownership, used for the purpose of the mission, including the residence of the head ofmission;(33) Òpremises of the delegationÓ means the buildings or parts of buildings, irrespective of ownership,used solely as the offices of the delegation;(34) Òrules of the OrganizationÓ means, in particular, the constituent instruments, relevant decisionsand resolutions, and established practice of the Organization.2.The provisions of paragraph 1 of this article regarding the use of terms in the presentConvention are without prejudice to the use of those terms or to the meanings which may be given tothem in other international instruments or the internal law of any State.Article 2Scope of the present Convention1.The present Convention applies to the representation of States in their relations with anyinternational organization of a universal character, and to their representation at conferences convenedby or under the auspices of such an organization, when the Convention has been accepted by the hostState and the Organization has completed the procedure envisaged by article 90.2.The fact that the present Convention does not apply to other international organizations iswithout prejudice to the application to the representation of States in their relations with such otherorganizations of any of the rules set forth in the Convention which would be applicable underinternational law independently of the Convention.3.The fact that the present Convention does not apply to other conferences is without prejudice tothe application to the representation of States at such other conferences of any of the rules set forth inthe Convention which would be applicable under international law independently of the Convention.4.Nothing in the present Convention shall preclude the conclusion of agreements between Statesor between States and international organizations making the Convention applicable in whole or in partto international organizations or conferences other than those referred to in paragraph 1 of this article.Article 3Relationship between the present Convention and the relevantrules of international organizations or conferencesThe provisions of the present Convention are without prejudice to any relevant rules of theOrganization or to any relevant rules of procedure of the Conference.
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6Article 4Relationship between the present Conventionand other international agreementsThe provisions of the present Convention:(a)are without prejudice to other international agreements in force between States or between Statesand international organizations of a universal character, and(b)shall not preclude the conclusion of other international agreements regarding the representation ofStates in their relations with international organizations of a universal character or their representation atconferences convened by or under the auspices of such organizations.Part II.Missions to International OrganizationsArticle 5Establishment of missions1.Member States may, if the rules of the Organization so permit, establish permanent missions forthe performance of the functions mentioned in article 6.2.Non-member States may, if the rules of the Organization so permit, establish permanentobserver missions for the performance of the functions mentioned in article 7.3.The Organization shall notify the host State of the institution of a mission prior to itsestablishment.Article 6Functions of the permanent missionThe functions of the permanent mission consist, inter alia, in:(a)ensuring the representation of the sending State to the Organization;(b)maintaining liaison between the sending State and the Organization;(c)negotiating with and within the Organization;(d)ascertaining activities in the Organization and reporting thereon to the Government of the sendingState;(e)ensuring the participation of the sending State in the activities of the Organization;(f)protecting the interests of the sending State in relation to the Organization;
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8Article 11Accreditation to organs of the Organization1.A member State may specify in the credentials issued to its permanent representative that he isauthorized to act as a delegate to one or more organs of the Organization.2.Unless a member State provides otherwise, its permanent representative may act as a delegateto organs of the Organization for which there are no special requirements as regards representation.3.A non-member State may specify in the credentials issued to its permanent observer that he isauthorized to act as an observer delegate to one or more organs of the Organization when this ispermitted by the rules of the Organization or the organ concerned.Article 12Full powers for the conclusion of a treatywith the Organization1.The head of mission, by virtue of his functions and without having to produce full powers, isconsidered as representing his State for the purpose of adopting the text of a treaty between that Stateand the Organization.2.The head of mission is not considered by virtue of his functions as representing his State for thepurpose of signing a treaty, or signing a treaty ad referendum, between that State and the Organizationunless it appears from the practice of the Organization, or from other circumstances, that the intention ofthe parties was to dispense with full powers.Article 13Composition of the missionIn addition to the head of mission, the mission may include diplomatic staff, administrative andtechnical staff and service staff.Article 14Size of the missionThe size of the mission shall not exceed what is reasonable and normal, having regard to thefunctions of the Organization, the needs of the particular mission and the circumstances and conditionsin the host State.Article 15Notifications1.The sending State shall notify the Organization of:
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9(a)the appointment, position, title and order of precedence of the members of the mission, theirarrival, their final departure or the termination of their functions with the mission, and any other changesaffecting their status that may occur in the course of their service with the mission;(b)the arrival and final departure of any person belonging to the family of a member of the missionand forming part of his household and, where appropriate, the fact that a person becomes or ceases to besuch a member of the family;(c)the arrival and final departure of persons employed on the private staff of members of the missionand the termination of their employment as such;(d)the beginning and the termination of the employment of persons resident in the host State asmembers of the staff of the mission or as persons employed on the private staff;(e)the location of the premises of the mission and of the private residences enjoying inviolabilityunder articles 23 and 29, as well as any other information that may be necessary to identify suchpremises and residences.2.Where possible, prior notification of arrival and final departure shall also be given.3.The Organization shall transmit to the host State the notification referred to in paragraphs 1 and2 of this article.4.The sending State may also transmit to the host State the notification referred to in paragraphs 1and 2 of this article.Article 16Acting head of missionIf the post of head of mission is vacant, or if the head of mission is unable to perform hisfunctions, the sending State may appoint an acting head of mission whose name shall be notified to theOrganization and by it to the host State.Article 17Precedence1.Precedence among permanent representatives shall be determined by the alphabetical order ofthe names of the States used in the Organization.2.Precedence among permanent observers shall be determined by the alphabetical order of thenames of the States used in the Organization.
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10Article 18Location of the missionMissions should be established in the locality where the Organization has its seat. However, if therules of the Organization so permit and with the prior consent of the host State, the sending State mayestablish a mission or an office of a mission in a locality other than that in which the Organization hasits seat.Article 19Use of flag and emblem1.The mission shall have the right to use the flag and emblem of the sending State on itspremises. The head of mission shall have the same right as regards his residence and means of transport.2.In the exercise of the right accorded by this article regard shall be had to the laws, regulationsand usages of the host State.Article 20General facilities1.The host State shall accord to the mission all necessary facilities for the performance of itsfunctions.2.The Organization shall assist the mission in obtaining those facilities and shall accord to themission such facilities as lie within its own competence.Article 21Premises and accommodation1.The host State and the Organization shall assist the sending State in obtaining on reasonableterms premises necessary for the mission in the territory of the host State. Where necessary, the hostState shall facilitate in accordance with its laws the acquisition of such premises.2.Where necessary, the host State and the Organization shall also assist the mission in obtainingon reasonable terms suitable accommodation for its members.Article 22Assistance by the Organization in respectof privileges and immunities1.The Organization shall, where necessary, assist the sending State, its mission and the membersof its mission in securing the enjoyment of the privileges and immunities provided for under the presentConvention.2.The Organization shall, where necessary, assist the host State in securing the discharge of theobligations of the sending State, its mission and the members of its mission in respect of the privilegesand immunities provided for under the present Convention.
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11Article 23Inviolability of premises1.The premises of the mission shall be inviolable. The agents of the host State may not enterthem, except with the consent of the head of mission.2. (a)The host State is under a special duty to take all appropriate steps to protect the premises ofthe mission against any intrusion or damage and to prevent any disturbance of the peace of the missionor impairment of its dignity.(b)In case of an attack on the premises of the mission, the host State shall take all appropriatesteps to prosecute and punish persons who have committed the attack.3.The premises of the mission, their furnishings and other property thereon and the means oftransport of the mission shall be immune from search, requisition, attachment or execution.Article 24Exemption of the premises from taxation1.The premises of the mission of which the sending State or any person acting on its behalf is theowner or the lessee shall be exempt from all national, regional or municipal dues and taxes other thansuch as represent payment for specific services rendered.2.The exemption from taxation referred to in this article shall not apply to such dues and taxespayable under the law of the host State by persons contracting with the sending State or with any personacting on its behalf.Article 25Inviolability of archives and documentsThe archives and documents of the mission shall be inviolable at all times and wherever they maybe.Article 26Freedom of movementSubject to its laws and regulations concerning zones entry into which is prohibited or regulatedfor reasons of national security, the host State shall ensure freedom of movement and travel in itsterritory to all members of the mission and members of their families forming part of their households.Article 27Freedom of communication1.The host State shall permit and protect free communication on the part of the mission for allofficial purposes. In communicating with the Government of the sending State, its permanent diplomaticmissions, consular posts, permanent missions, permanent observer missions, special missions,
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